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Root Cause Analysis | 8 Steps of RCA

Root Cause Analysis | 8 Steps of RCA

By 27/01/2024 QUALITY 0 Comments

Root Cause Analysis or RCA:

Root Cause Analysis is the frequently used and Popular Method to aid in catching the exact reason for a problem. It will help you to find out the primary cause of the problem so that we can determine what happened, and why it happened and also formulate the Prevention so that the problem will not occur again.
It’s a vital part of the Continual Improvement.

Why-Why Analysis and 7-QC tools are the key inputs to execute the RCA.

Root Cause Analysis Process:-

Root Cause Analysis has Eight Steps:

Root Cause Analysis Steps
Step One:

Define the Problem: – This step will help you to understand the problem definition.

Step Two:

Identification of Problem: – What exactly happening, Where the problem is being occurred and what are the symptoms of the problem?

Step Three:

Collect Data – Before collecting the Data, You have to plot the Pareto Chart of Existing Past data for the last six months at least. Then formulate the template according to the higher contributing causes with the help of the Pareto Principle (80/20 rules). Set up the Template machine-wise, process-wise, and shift-wise etc. At least collect the data for three months.

Download [Pareto Chart Template].

Step Four:

 Represent The Potential Cause: – Now you have to plot the Pareto chart with the Present collecting data. Next, to apply the Pareto principle to identify the Problems among the set, that are coming under the 80% contribution.

All Problems that are coming under the 80% contribution need to be plotted in the Fishbone Diagram individually to represent the Potential Causes.

Download [Fishbone Diagram Template].

Step Five:

Find out the significant Causes: A hypothesis test needs to be executed here to find out the significant reasons.

For example, let us take the Shrinkage as the problem, which is coming under the 80% contribution (The decision will come from the Pareto chart considering its Principle rules).  Let Shrinkage has three potential causes [1] High Pouring Temperature, [2] Wrong Gating System Design, [3] High Carbon Equivalent. To find out the significant causes of the three problems. We have to do the Hypothesis test as per the below pattern as

[1] High Pouring Temperature vs. Shrinkage.

[2] Wrong Gating System Design vs. Shrinkage

[3]High Carbon equivalent vs. Shrinkage.

After doing the hypothesis testing as per the above pattern, one or a number of causes will come to the point as significant Causes.

Now you have to follow step six to identify the Root Cause.

Step Six:

Identify the Root Causes:-

Before you execute the root cause identification. All Significant causes need to be listed up. Thereafter we have to do the Why-Why Analysis of all individual significant causes until to get the Root Causes. Once you completed the 5-whys analysis try to document these in why why analysis template.

Step Seven:

CAPA: Corrective and Preventive Action Plan to be Prepared.

Click here to learn more about the CAPA Process.

Download [CAPA Format / Template].

Step Eight:

Effectiveness of CAPA: – After implementation of CAPA, Trend Analysis needs to be plotted to figure out the effectiveness of CAPA or Action Plan. If the Action Plan is fully effective then the control mechanism and action plan need to the incorporated in relevant documents (e.g. FMEA, SOP, Control Plan, etc.).

Download [Root Cause Analysis PPT].

Root Cause Analysis Tools:

[1] Pareto Chart

[2] Fishbone Diagram

[3] Hypothesis tools

[4] 5 Whys

Root Cause Analysis Examples

RCA or root cause analysis is a very important methodology to identify the root cause of any problem, issues, defects, non-conformities, customer complaints, warranty analysis, variation, deviation, abnormal activities, etc. There are many improvement projects being implemented in manufacturing industries such as the six sigma project, Quality Circle project, Kaizen, and small group activity project, where RCA is a vital milestone to successfully achieve the project goal. Proper RCA will help you to address the root cause for formulating the action plan to resolve the problem. You can follow the below 8 steps to do the proper RCA.

Root Cause Analysis
Root Cause Analysis

Before taking any example, we are going to know the tools used in RCA, for the problem statement i.e. [problem definition and identification] you can use the 5W1H or 5W2H tools. similarly, we have mentioned the tools used in the rest of the RCA steps are given below;

8 steps of RCACommon Applicable Tools & Template
Define the problem5W1H or 5W2H
Identification of the problem5W1H or 5W2H
Data collectionData collection Format, Pareto chart, etc.
Represent the potential causeFishbone or Cause & Effect or Ishikawa diagram
Find out the significant causeHypothesis test, validation of potential causes
Identify the root causeWhy-Why analysis [5W analysis]
CAPACAPA template, 8D, etc.
Effectiveness of CAPA, standardization & monitoringInspection report template, SOP, WI, CP, FMEA, etc.

RCA Examples:

Let’s consider a company manufacturing automobile parts and supplying those parts to OEM customers, but one day one complaint was received from the customer for a blow hole problem. for the same problem, the customer asked for an action plan. To resolve the problem and form an action plan the process QA engineer started the RCA [root cause analysis] of blow hole issues. They have followed the above steps for RCA and the same is given below.

Problem Statement:

What: Blow hole problem

Where: The part had been rejected at the customer’s end, the problem is related to moulding & core making process

When: Problem found during machining operation at the customer end, the problem may have occurred during the manufacturing of parts in moulding & core making operation

Who: Core shop and moulding process operators

Why: Reason unknown

How often: last consignment date in dd/mm/yy

How much: 10 parts

Problem Statement by 5W2H
Problem Statement by 5W2H

Now, with the help of a cause & effect diagram, we have to identify the potential causes for the blow hole problem, below are the listed potential causes but these are not limited to

  • Wet core fitted in moulding.
  • Inadequate venting system.
  • Wrong gatting system
  • High moisture in mould
  • sand permeability issue
  • Thick mould coating.

We have plotted a cause-and-effect diagram with the above potential causes and the diagram is given below;

C&E Diagram of blow hole

Now, we have to find out the significant cause with the help of a hypothesis test or validation of potential causes. after doing the validation of all the above potential causes by following the validation methodology, we found that “wet core” was the significant cause. so the next step is the identification of the root cause.

RCA of Blow hole by why-why analysis:

SC: Wet core fitted in moulding

Why: Core was wet

Why: The drying procedure was not followed properly

Root Cause: Lack of awareness

After doing the root cause analysis, you have to formulate the CAPA and need to monitor the effectiveness of the action plan. then you can standardise the document and if applicable you can do the horizontal deployment of the same.

Root Cause Analysis Template

There is so many tools, techniques, template & formats used to do the root cause analysis. but here we will discuss only some common popular templates and formats, and which are mentioned below;

FAQ:

Useful Articles:

7QC Tools For Problem Solving.

Kaizen.

OEE Calculation.

8D Report Example | Download Case Study Report:

CAPA Process

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TECHIEQUALITY

The Author is an Expert in Quality Management System, Operation Management, Business Excellence, Process Excellence, IATF 16949, ISO 9001, ISO 14001, ISO 45001, ISO 17025, TQM, TPM & QA. He is Certified as an IA for ISO 9001, IATF 16949, ISO 14001, ISO 17025 & ISO 45001 Standard.

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